Do you routinely need to convert Google Sheets files to Excel? Often find yourself copy-pasting data from one file format to the other? Show
A few years ago, nearly everyone used Excel to crunch their numbers and store their company’s data. But now that Google Sheets is growing in popularity, it’s becoming more common to work across both Microsoft and Google platforms. Everyone has their preferred spreadsheet format, so even if you use Google Sheets, it’s pretty likely that you’ll work with colleagues, clients, suppliers, or customers who use Excel. For these reasons, many people need a simple way to export data in Google Sheets to Excel. Here I’ll take you through the steps on how to transfer data from Google Sheets directly into Excel. Firstly I’ll show you how to , which works fine for occasional file transfers. I’ll also show you using Sheetgo, the no-code tool for spreadsheets. An automatic system is better if you frequently work with both Google Sheets and Excel, and need a seamless way to move data back and forth between the two file formats. Read the steps . Learn the best way to convert your Google Sheets back to Excel versions — if Excel is a better fit for your organization or specific needs — and take steps to make the transition easier. Included on this page, you'll find , details on , a description of , and . Discover a more robust spreadsheet solution to track, manage, and share your projects and programs.
Try Smartsheet for Free In this article Can You Open a Google Sheet in Excel?The Google Sheets application has a built-in export mechanism (as do all the Google Suite apps), so you can quickly export a Google Sheet document and open it in Excel. How Do I Download Google Sheets?Before you begin, you may want to clean up the Google spreadsheet by making sure the text font and color is consistent throughout the document. If Google Sheets is open, take the following steps:
If you’re looking at the document in Google Drive, take the following steps:
Exporting Google Sheets in Other FormatsYou can also export a document to other common formats, like .csv, PDF, or HTML (if you want to share it on a web page or open it in a browser), and a couple of not-so-common formats, like OpenDocument and .tsv. The .csv and .tsv formats are text-only. Click File, click Download, choose the desired format, and follow the prompts (the steps will be different for each format). With add-ons, you can also export Sheets documents to other formats, like JSON or XML. Is There a Google Sheets-to-Excel Converter?Currently, there is no program available to convert a large number of files or automate the process. If this is your goal, you’ll will need some custom programming. Using Third-Party AppsThere are a couple of third-party apps that make it easier when you need to use both Excel and Google Sheets. Zapier and FME both connect other apps so that changes made in one document (e.g., an Excel spreadsheet) can be pushed to another (e.g., a Google Sheets spreadsheet). These changes include actions like adding rows or updating data in the sheet. How to Link Google Sheets to ExcelThe only way to do this is to use the third-party apps as described above. Zapier and FME will keep the two documents synced. How to Copy Google Sheets to ExcelThere is no way to copy Sheets documents to Excel. Instead, in order to keep the two programs in sync, link with a third-party app or download the Sheets document in Excel format whenever you make changes. How to Save Google Sheets to ExcelFollow the steps above to download the Google Sheets document in Excel. If you update the Sheets document, you’ll have to re-download it to keep the Sheets and Excel versions in sync. How to Prepare Your Business to Switch Back to Excel from Google SheetsIf you’ve given Google Sheets a try, but want to move back to Excel as your primary spreadsheet program, here are some things to think about and steps to take that can help expedite the process. Reasons to Convert from Google Sheets to ExcelThere are a variety of reasons an organization may decide to switch from Google Sheets to Excel for its spreadsheet needs. Here are a few of the more common ones:
What Happens to VBA, Macros, and Formulas When Transferring from Google Sheets to Excel?When you’re opening a Sheets document in Excel, not all spreadsheet functions will make the transfer. The key items to be aware of are macros and formulas. Macros won’t transfer because Excel and Google Sheets each use different scripting languages to create and store them. VBA (Visual Basic for Applications) is the scripting language Excel uses; Google Sheets uses Google Apps Script. When you convert macros in Google Sheets documents to Excel, you will have to recreate those macros after you open the documents in Excel. Both applications use formulas. While there is a lot of overlap between the formulas Google Sheets and Excel use, there are many that only work in one of the applications or in which the format is different. When you move a document from Sheets to Excel, most formulas will continue to work, but you should still verify all of them. Before you transfer documents, make note of any macros and formulas, so you can recreate the macros and verify if the formulas are working after you open the document in Excel. Moving from Excel to Google SheetsEven if you use Excel exclusively, someone may need to open a spreadsheet in Google Sheets. You can convert .xlsx, .csv, and a few other file types; they’ll be saved to Google Drive.
Can Google Sheets Run Excel Macros?Google Sheets cannot run Excel macros. Each application uses macros, but Excel and Google Sheets use different scripting languages to store and run their macros. These languages are not compatible, so any macros in an Excel spreadsheet that you import into Google Sheets will need to be recreated after you’ve completed the import process. Benefits and Features of SpreadsheetsWhether you use Google Sheets, Excel, or another lesser-known application, spreadsheets are powerful tools that allow you to manipulate and analyze the data (both numeric and textual) in cells, columns, and rows. And, they are not just for financial professionals or accountants; creative people can use them as well. Here are some of the key benefits and features of both Excel and Google Sheets:
Is Google Sheets Similar to Excel?Google Sheets and Excel are both spreadsheets; they both perform the same functions. But, Excel was built in the PC era, whereas Sheets is cloud-centric (storing documents on Google Drive). Things Excel Does BetterExcel is more feature-rich than Google Sheets, is superior at handling complicated calculations, and offers far more in-depth support. In addition, Excel surpasses Google Sheets in the following ways:
Things Sheets Does BetterSheets is known for collaboration and a simple, user-friendly interface; because it’s easier to use (and free), it’s a good way to learn how to use spreadsheets. It also possesses the following features:
Moving Google Calendar and Google ContactsIf you’re moving completely out of the Google ecosystem, you’ll want to export your calendar and contacts, too. For Calendar:
For Contacts:
Google Sheets vs. Excel for AndroidBoth Excel and Sheets have free Android apps that offer most of the functionality available in the desktop versions. The Excel app can only access files saved on OneDrive or that have been emailed. The menu structure on a phone is different than that on a tablet version. Google Sheets vs. Excel for iOSBoth Excel and Sheets have free iOS apps that offer most of the functionality available in the desktop versions. The Excel app can only access files saved on OneDrive or that have been emailed. The menu structure on a phone is different than that on a tablet version. Google Sheets to Excel FAQsAre Google Sheets documents compatible with Excel? Not in their native format, but you can export them to open them in Excel. Simply follow the steps in the section above. Will Google Sheets open Excel documents? Not in their native format, but they can be imported. Can you export Google Sheets to Excel? Yes. Simply follow the steps in the section above. Can Google Sheets sort like Excel? Both applications offer alphabetical sorting (forward and backward) and sorting by multiple columns. Excel also has the ability to sort by column color, font color, and icons. By using conditional formatting and these sorting tools, a user can easily find data. For example, if the use of blue text indicates those particular customers who haven’t ordered in the last three months, then sorting by font color makes it easy to find them. Import Google Sheets and Microsoft Excel Files Directly into SmartsheetSmartsheet integrates seamlessly with both Google Sheets and Microsoft Excel, making it easy to import both types of files directly into Smartsheet. And, since Smartsheet offers robust, dynamic reporting and project management capabilities, you can better manage, track, and share your projects with all involved parties. To import your Microsoft Excel files into Smartsheet, follow the below steps:
To import your Google Sheets files into Smartsheet, follow the below steps:
Improve Collaboration and View Your Projects More Visually with SmartsheetEmpower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time. Try Smartsheet for free, today. How do I Download a Google sheet to Excel?Download a copy of a file
On your computer, open a Google Docs, Sheets, Slides, or Forms home screen. Open a document, spreadsheet, or presentation. Download. Choose a file type.
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