This article explains methods for converting Excel documents to PDF format, including exporting from Windows or Mac Excel, using Google Sheets, using an online converter, and printing to the PDF format. Information applies to Excel versions 2021, 2019, 2016, 2013, 2010, and Excel for Microsoft 365. Show
Export to PDF in ExcelThere are many ways to convert an Excel file to the PDF format so that it is easier to open and read on other devices, without having a spreadsheet program or app installed. If you have Excel on your Windows or Mac computer, you can easily convert Excel XLSX or XLS format files to PDFs. Export to PDF On a Windows PCIf you’re using Windows, make a PDF from an Excel file with the Export menu item.
Export to PDF On a MacIf you’re on a Mac computer, making a PDF from an Excel file can be completed through the Save As menu item.
Export to PDF With Google SheetsSheets is Google's online spreadsheet creator and editor. Since you can upload Excel files to Google Sheets, and because Sheets can export documents to the PDF format, it serves as a great way to convert XLSX/XLS to PDF on any computer.
Use Online ConvertersAnother option is to use a file converter. Since XLS and XLSX files are documents, you can use a free document file converter. There are even some online Excel to PDF converters that make this even easier, and since they work with any web browser, they can convert Excel to PDF on any operating system. A few of our favorites include Smallpdf, iLovePDF, Soda PDF, Online2PDF, and PDNob. Another one we like, shown below, is FileZigZag. Upload your Excel file there and choose PDF as the target format. Select Start Converting to convert the Excel file to PDF and get the download link. 'Print' to PDFIf you don’t have Excel installed, you can still save the XLSX or XLS file to PDF with Microsoft's free Excel Viewer program. However, since that tool is only a viewer (not editor), you have to install another program along with it to make it support the PDF conversion. One way is with a free PDF printer. PDF printers work by having you 'print' the document to PDF, which is an easy way to send the Excel file to the PDF converter, after which the program will save it to the PDF format.
Why Use the PDF FormatExcel files require a specific program to read and edit them, so it can be hard to share such documents with people who don’t have the needed software. However, the PDF format is much more ubiquitous, so as long as there’s a PDF viewer installed on the computer, you can view the file without the need for a spreadsheet viewer/editor. Excel files that remain in the XLSX or XLS format are 100 percent editable with Excel or another similar spreadsheet program (e.g., OpenOffice Calc and LibreOffice Calc), but PDFs are not. While there are PDF editors available, they don't usually work as well as editing the raw file. How do I save a PDF in landscape?Open the View menu in Adobe Reader or Acrobat. Locate the Rotate View submenu and choose either "Clockwise" or "Counterclockwise" to rotate the page view in 90-degree increments. This reorients pages from portrait to landscape, or vice versa.
How do you change to landscape in Excel on a Mac?Click the sheet. On the Page Layout tab, click Orientation, and then click Landscape.
How do I save Excel in landscape?On the Page Layout tab, in the Page Setup group, click Orientation, and then click Landscape.
How do you change Excel from portrait to PDF?Under the Settings section, you have the following choices:. Convert an active sheet, entire workbook or selection to PDF.. Choose the document orientation - portrait or landscape.. Define the paper format and margins.. Fit the sheet, all columns or all rows on one page.. |