Function keys in Excel allow you to do things with your keyboard instead of your mouse to increase your speed. Show
F1Opens Excel Help.  F2Moves the insertion point to the end of the contents of the active cell. For example, select cell B6 below and press F2. Note: turn off Allow editing directly in cells (File, Options, Advanced, Editing Options) and pressing F2 will move the insertion point to the formula bar. F3Displays the Paste Name dialog box. For example, select cell E2 below, type =SUM(, press F3 and select a name. Note: of course, first create at least one named range. F4Cycles through all 4 types of cell references (absolute, mixed reference (2x) and relative). For example, select cell B5 below, click in the formula bar, move the insertion point in or to the right of G2, and press F4. Note: if you are not editing a cell, F4 repeats the last action, if possible. F5Displays the Go To dialog box. For example, to select cell C15, in the Reference box, type C15, and click OK. Note: you can also select named ranges, or click to quickly select all cells with formulas, comments, conditional formatting, constants, data validation, etc. F6Moves to the next pane in a worksheet that has been split. F7Displays the Spelling dialog box (the same as clicking Spelling on the Review tab). F8Turns on/off Extend mode. If Extend mode is turned on, select cell A1 and press → and ↓ a few times. Note: if Extend mode is turned off, hold down SHIFT and press → and ↓ a few times. F9Calculates all open workbooks. By default, any time you change a value, Excel automatically calculates the workbook. Turn on Manual calculation (on the Formulas tab, in the Calculation group, click Calculations Options, Manual) and change the value in cell A1 from 5 to 6. Press F9. Note: if you are editing a cell, F9 replaces a formula with its own result. F10Shows the key tips (the same as pressing ALT). Key Tips allow you to quickly perform any task available on the Ribbon without using the mouse. When it comes to function keys on a keyboard (F1 to F12), many of us rarely use them. But there is a valid reason for them being there. In fact, once you get to grips with them, they can become ’second nature’ and save you heaps of time on a daily basis! So check out our quick overview below and try a few of your own today. F1 – Opens the Help screen for almost every program. F2 – Allows you to rename a selected file or folder. F3 – Opens a search feature for an application that is active at the moment. F4 – Alt + F4 closes the active window. F5 – Allows you to refresh or reload the page or document window. F6 – Moves the cursor to the address bar in most Internet browsers. F7 – Used to spell check and grammar check a document in Microsoft Apps (e.g. Word). F8 – Used to access the boot menu in Windows when turning on the computer. F9 – Refreshes a document in Microsoft Word and sends and receives emails in Outlook. F10 – Activates the menu bar of an open application. Shift + F10 is the same as right clicking. F11 – Enters and exits full screen mode in Internet browsers. F12 – Opens the Save As dialog box in Microsoft Word. Using your Function Keys doesn’t have to be complicated or time-consuming. Learning a few (or all) of these shortcuts could have you working a lot faster and far more productively. I hope you found this info useful. If there’s anything we can help you with then please don’t hesitate to get in touch. To find out how we can best support you, be sure to request a free quote and brochure by clicking on the orange button below. We’d be delighted to work with you! Function Keys in Excel are a handy and faster way of doing certain tasks by using the keyboard instead of a mouse. In this article, we are going to discuss the use of excel function keys (F1 to F12). Function keys provide the same output in all versions of Excel making it easier to recall. Before we head onto our topic, let us first know about the history of function keys and how do they work. How Function Keys WorkFunction Keys generate fixed, single byte code that is outside the range of normally used ASCII Codes. These ASCII Codes are interpreted by the application program like Excel, Word, Paint, etc. Hence the use of Function Keys might vary from one application to another except for some keys like F1 which always provides you with the "Help" options of the application. History of Function KeysIt might amaze you to know that the original "Personal Computer Keyboard" from IBM in 1981 had only 10 Function Keys, F1 to F10. The concept of 12 Function Keys was introduced 31 years ago, in the year 1984 by using Model M type of Computer Keyboards. Now let’s jump to our topic, "Excel Function Keys" to get an insight about all the 12 Functions and how to use them. We will also be discussing the output given by using function keys with Alt, Shift, and Ctrl Keys. This is a long post of around 3000 + words. So, below is a tabular format for you to know about the F1 to F12 function keys in excel in an easy to digest manner. Excel Shortcut Keys TableShortcutBrief DescriptionF1Opens Excel HelpAlt + F1Insert a New ChartAlt + Shift + F1Add new worksheetCtrl + F1Minimize or Maximize the ribbonF2Edit contents of an excelAlt + Ctrl + F2Opens the "File Open Dialog Box".Alt + Ctrl + Shift + F2Opens Print optionsAlt + F2Opens Save As dialog boxAlt + Shift + F2Saves the workbookCtrl + F2Opens Print optionsShift + F2Insert or Edit a comment in selected cellF3Paste Named Range or Named ListAlt + Ctrl + F3Provide name the selected range or cell.Ctrl + F3Opens Name ManagerCtrl + Shift + F3Create names from the row or column labels for the selected cell(s)Shift + F3Opens dialog box to select functions to insert in the selected cellF4Toggles between cell references – Absolute, Relative and Mixed Reference. Also repeats last action performed in workbook.Alt + Ctrl + F4Quits Excel. Closes all the open excel workbooks. Same as Alt + F4 Function.Alt + Ctrl + Shift + F4Closes the current open excel workbook window.Alt + F4Closes all the open excel workbooks.Alt + Shift + F4Quits Excel. Closes all the open excel workbooks. Same as Alt + F4 Function.Ctrl + F4Closes all the open excel workbooks.Ctrl + Shift + F4Select the empty cell available next in the left direction to the current selection.Shift + F4Select the empty cell available next in the right direction to the current selection.F5Displays the "Go To" dialog box.Ctrl + F5Restores the window size from maximum of the current open excel workbook.Shift + F5Opens the "Find and Replace" Window.F6Switch between the panes of an excel workbook if you have a split window. If not switches between help task pane and application window.Ctrl + F6Switch to the previous excel workbook if you have multiple workbooks open.Ctrl + Shift + F6Switch to the previous excel workbook if you have multiple workbooks open.Shift + F6Switch between the panes of an excel workbook if you have a split window. If not switches between help task pane and application window.F7Opens the "Spelling" option in excel using which you can check the spellings in your workbookCtrl + F7Moves the excel window. Works only if your workbook is in a restored window.Shift + F7Opens the "Research" task pane in your excel workbook.F8Enables and disables "Extend Mode" selection in excel.Alt + F8Open the "Macros" dialog box.Ctrl + F8Moves the excel window. Works only if your workbook is in a restored window.Shift + F8Select cell or multiple cells or a range of cells using arrow keys.F9Recalculates the output of all formulas in your excel workbook. If editing a cell having formula then replaces the value of the formula in cell.Alt + Ctrl + F9Recalculates the output of all formulas in your excel workbook.Alt + Ctrl + Shift + F9All the dependent formulas are rechecked and recalculated in all the open workbooks. It also works for the cell which are not marked for recalculation.Ctrl + F9Minimizes the Excel window.Shift + F9Recalculates the output of all formulas in your excel workbook.F10Displays the keyboard shortcut for the excel ribbon also known as excel tips.Alt + F10Display the selection window in excel.Alt + Shift + F10Displays the menu for the "Smart Tag" if only a single "Smart Tag" is present in your workbook. In case of multiple "Smart Tags" it simply toggles to next smart tag and displays its menu.Ctrl + F10Resizes or restores the excel window if its open in maximum window first. Similarly it maximizes the excel window if its open in restored window initially.Ctrl + Shift + F10Displays the shortcut window for the selected cell, same as right clicking the mouse on the selected cell. If "Help Window" of Excel is opened then it displays the set of commands for Help Window.Shift + F10Displays the shortcut window for the selected cell, same as right clicking the mouse on the selected cell. If "Help Window" of Excel is opened then it displays the set of commands for Help Window.F11Adds a chart to your excel. If you hit F11 after selecting a specific data range then it uses the same range in chart.Alt + F11Opens Microsoft Visual Basic Editor. If VB Editor is already open then by pressing this key you can toggle between the Excel workbook and editor.Alt + Shift + F11Displays the Microsoft Script editor for your current open excel workbookCtrl + F11Adds a macro sheet in your currently open excel workbook with a default name like "Macro1, Macro2, etc."Shift + F11Inserts a "New Sheet" in your currently open excel workbook.F12Opens "Save As" dialog box like "Alt + F2" keys.Ctrl + F12Opens the "File Open Dialog Box".Ctrl + Shift + F12Opens Print options.Shift + F12Saves the workbook like "Alt + Shift + F2" keys.
F1 Key"F1" is used for opening "Excel Help". Its output is same as obtained by clicking on "question mark button" available on top right hand side of your excel sheets as highlighted in below image.
If you use "Alt and F1" Keys together then it will insert a new chart in your excel and will open the chart options. It is a column chart by default as shown in below image.
You can minimize or maximize the ribbon of excel by pressing "Ctrl & F1" Keys together. By minimizing the ribbon only tab names will be displayed on the ribbon. This could also be achieved by clicking on the button highlighted in below image:
Unfortunately, "Shift + F1" Keys alone does not provide any output. However, it works when Alt button is pressed. Alt + Shift + F1A new worksheet is added to the workbook in which you are working currently by holding Alt + Shift + F1 Keys together. Ctrl + Shift + F1This set of keys when pressed together does not give any output either like "Shift + F1" Keys. Alt + Ctrl + F1This set of keys when pressed together does not give any output either like "Shift + F1" and "Ctrl + Shift + F1" keys. Alt + Ctrl + Shift + F1"Alt + Ctrl + Shift + F1" does not provide any output. F2 KeyUsing "F2" Key, you edit the contents of a cell in excel. If you select a cell that is filled with some value and then press "F2" Key, then it will allow you to insert at the end of the current content in cell. However if you press "F2" for an empty cell then it simply allows you to type in the empty cell. If editing directly in cells is disabled in your workbook, then by pressing "F2" you can edit the contents in Formula Bar. In case you are unaware that if direct editing is disabled or not then just follow below steps:
By holding "Alt + F2" keys together the "Save As" dialog box opens for saving the excel workbook. Ctrl + F2To open Print options you can just hold "Ctrl + F2" keys together. It opens the same printing options as shown in below image which could also be opened by clicking on "File menu" and then by selecting "Print Option". Shift + F2Insert comments in a cell by just holding "Shift and F2" Keys together. You can also edit the existing comments in the selected cell using "Shift + F2" keys. Alt + Shift + F2This set of keys "Alt + Shift + F2" when pressed together saves the workbook. It is same as "Ctrl + S" keys. Ctrl + Shift + F2"Ctrl + Shift + F2" Keys don’t provide any output. Alt + Ctrl + F2This set of keys "Alt + Ctrl + F2" when pressed together opens the "File Open Dialog Box". It is same as "Ctrl + O" function. Alt + Ctrl + Shift + F2"Alt + Ctrl + Shift + F2" keys open the print option in excel, same as "Ctrl + F2" keys. F3 Key"F3" key helps you to paste name or paste list into the selected cell as displayed in below image. This function key will not work until and unless the list that you have created is having a "named range". You can refer this article if you are not aware of a "named range". Alt + F3"Alt + F3" Keys don’t provide any output. Ctrl + F3If you hold "Ctrl + F3" keys together then "Name Manager" dialog box is opened as shown in below image. If you want to know about "Name Manager" in a detailed manner then you can refer this article. Shift + F3"Shift + F3" keys when pressed together opens a window using which you can insert any function of your choice in the selected cell. Alt + Shift + F3"Alt + Shift + F3" keys don’t provide any output. Ctrl + Shift + F3"Ctrl + Shift + F3" Keys are used to "create names" from the row or column labels as shown in below screenshot. Although you can create the names for the selected cell from the values of top row, bottom row, left column or right column as per your preference. Alt + Ctrl + F3"Alt + Ctrl + F3" keys are used to provide name the selected range or cell. Alt + Ctrl + Shift + F3"Alt + Ctrl + Shift + F3" keys don’t provide any output. F4 Key"F4" key provides you two different outputs depending on what you are doing currently in your excel. If you are editing, then it will cycle you through the all three types of references, like – absolute reference, relative reference and mixed reference. Refer below example for detail. As displayed in below image in the selected cell of excel, we are first using the relative reference of Cell having Student A’s marks in English Subject. After pressing "F4" key it toggles and suggests the absolute reference of same cell and again by pressing "F4" key the mixed reference of the cell are suggested. If you are new to these terms of references – then you can go through this article to understand these in details. In addition to toggling the reference of a cell, "F4" keys also repeats the last action performed in workbook. Although, this could also be achieved using "Ctrl + Y" keys. Example: If you have just inserted or deleted a row or column in your workbook then by pressing "F4" key you can repeat the action of insertion or deletion of rows and \ or columns. Likewise if you have just pasted something in your workbook, then using "F4" you can repeat it. Alt + F4I believe you all would be aware what magic "Alt + F4" keys do. For those who don’t know, by pressing "Alt + F4" excel would be closed. It will prompt you for a confirmation to save changes if there are any. Ctrl + F4Using "Ctrl & F4" keys you can close the current open excel workbook window. It does the same operation as done by the "Close Window" button available on Excel workbook. Shift + F4"Shift + F4" keys select the empty cell available next in the right direction to the current selection. It toggles in the same row until it finds the data, after which it goes to next row available. Alt + Shift + F4"Alt + Shift + F4" keys provide same output as "Alt + F4" Keys, that is it will quit excel thereby closing all open excel workbooks. Ctrl + Shift + F4"Ctrl + Shift + F4" keys select the empty cell available next in the left direction to the current selection. It toggles in the same row until it finds the data, after which it goes to next row available. Note that the difference between "Ctrl + Shift + F4" keys and "Shift + F4" keys is the direction in which movement is done. The cells are toggled in left direction using "Ctrl + Shift + F4" keys and in right direction using "Shift + F4" keys. Alt + Ctrl + F4"Alt + Ctrl + F4" keys provide same output as "Alt + F4" Keys, that is it will quit excel thereby closing all open excel workbooks. Alt + Ctrl + Shift + F4"Alt + Ctrl + Shift + F4" keys closes all open excels like "Alt + F4" Keys. F5 Key"F5" key displays the "Go To" dialog box. "Go To" box will list down the valid "named range" available in the opened excel workbook. Along with this you can enter the reference of cell where you want to go in the "Reference" text box. Using "Special" button you can go to the various options as displayed in below image – comments, constants, formula, etc. Alt + F5"Alt + F5" don’t provide any output. Ctrl + F5"Ctrl + F5" keys when hit together restore window size from maximum of the current open excel workbook. Although, using it again after restore does not maximize the window. Shift + F5"Shift + F5" keys when hold together opens the "Find and Replace" Window. Alt + Shift + F5"Alt + Shift + F5" keys don’t provide any output. Ctrl + Shift + F5"Ctrl + Shift + F5" keys don’t provide any output. Alt + Ctrl + F5"Alt + Ctrl + F5" keys don’t provide any output. Alt + Ctrl + Shift + F5"Alt + Ctrl + Shift + F5" don’t provide any output. F6 Key"F6" key is used to switch between the panes of an excel workbook if you have a split window in the current sheet of your excel workbook. If your sheet is not split then "F6" key will shift between the help task pane and application window. Alt + F6"Alt + F6" keys don’t provide any output. Ctrl + F6Using "Ctrl + F6" keys you can switch to the previous excel workbook if you have multiple workbooks open. Shift + F6"Shift + F6" keys works same as "F6" key. Alt + Shift + F6"Alt + Shift + F6" keys don’t provide any output. Ctrl + Shift + F6"Ctrl + Shift + F6" keys works same as "Ctrl + F6" key. Alt + Ctrl + F6"Alt + Ctrl + F6" keys don’t provide any output. Alt + Ctrl + Shift + F6"Alt + Ctrl + Shift + F6" don’t provide any output. F7 Key"F7" key opens the "Spelling" option in excel using which you can check the spellings in your workbook. It provides the same output as you get by navigating to "Review" Tab on top of excel ribbon and then clicking on "Spelling" button. Alt + F7"Alt + F7" keys don’t provide any output. Ctrl + F7"Ctrl + F7" keys move the excel window of the current workbook which is open. However it works only if your workbook is in a restored window. Shift + F7"Shift + F7" opens the "Research" task pane in your excel workbook. It provides the same output as you get by navigating to "Review" Tab on top of excel ribbon and then clicking on "Research" button. Alt + Shift + F7"Alt +Shift + F7" keys don’t provide any output. Ctrl + Shift + F7"Ctrl +Shift + F7" keys don’t provide any output. Alt + Ctrl + F7"Ctrl +Shift + F7" keys don’t provide any output. Alt + Ctrl + Shift + F7"Alt + Ctrl + Shift + F7" don’t provide any output. F8 Key"F8" key enables and disables "Extend Mode" selection in excel. By enabling "extend mode" you can select multiple cells at a time. Likewise by disabling "Extend Mode" the cell selection would be set to one cell at a time. Alt + F8"Alt + F8" keys open the "Macros" dialog box as shown in below image: Ctrl + F8"Ctrl + F8" keys move the excel window of the current workbook which is open. However it works only if your workbook is in a restored window. It provides the same output as "Ctrl + F7" keys. Shift + F8"Shift + F8" keys provide you an option to select cell or multiple cells or a range of cells using arrow keys. Alt + Shift + F8"Alt +Shift + F8" keys don’t provide any output. Ctrl + Shift + F8"Ctrl +Shift + F8" keys don’t provide any output. Alt + Ctrl + F8"Alt +Ctrl + F8" keys don’t provide any output. Alt + Ctrl + Shift + F8"Alt + Ctrl + Shift + F8" don’t provide any output. F9 KeyF9 key recalculates output of all formulas in your excel workbook. Please note that it will update all the formulas present in various sheet of the open excel workbook. If you are editing a cell having a formula and press F9 key then it will replace the cell having formula with the value of that formula. Alt + F9"Alt + F9" keys don’t provide any output. Ctrl + F9Using "Ctrl + F9" keys your excel window will be minimized. Although pressing it again would not maximize the screen again. Shift + F9The function of "Shift + F9" keys is same as "F9" key. It recalculates all the formulas in your excel workbook. Alt + Shift + F9"Alt + Shift + F9" keys don’t provide any output. Ctrl + Shift + F9"Ctrl + Shift + F9" keys don’t provide any output. Alt + Ctrl + F9The function of "Alt + Ctrl+ F9" keys is same as "F9" key or "Shift + F9" keys. It recalculates all the formulas in your excel workbook. Alt + Ctrl + Shift + F9Using "Alt + Shift + Ctrl + F9" keys, all the dependent formulas are rechecked and recalculated in all the open workbooks. It also works for the cell which are not marked for recalculation. F10 KeyUsing "F10" key you get the Excel Tips – the keyboard shortcuts for excel ribbon. Its output is same as obtained by pressing the "Alt" key. Alt + F10"Alt + F10" keys display the selection window in excel as shown in below image. Ctrl + F10"Ctrl + F10" keys resizes or restores the excel window if it is open in maximum window first. Similarly it maximizes the excel window if it is open in restored window initially. Shift + F10"Shift + F10" keys display the excel shortcut window also known as "Context Menu" for the selected cell. Its output is same as you obtain by right clicking the mouse on the selected cell. If "Help Window" of Excel is opened then it displays the set of commands for Help Window. Alt + Shift + F10"Alt + Shift + F10" keys displays the menu for the "Smart Tag" if only a single "Smart Tag" is present in your workbook. In case of multiple "Smart Tags" it simply toggles to next smart tag and displays its menu. Ctrl + Shift + F10"Ctrl + Shift + F10" keys works same as "Shift + F10" keys. Alt + Ctrl + F10"Alt + Ctrl + F10" keys don’t provide any output. Alt + Ctrl + Shift + F10"Alt + Ctrl + Shift + F10" keys don’t provide any output. F11 Key"F11" key adds a chart to your excel. If you hit F11 after selecting a specific data range then it uses the same range in chart. Alt + F11"Alt + F11" keys open the Microsoft Visual Basic Editor. If VB Editor is already open then by pressing this key you can toggle between the Excel workbook and editor. Ctrl + F11"Ctrl + F11" keys add a macro sheet in your currently open excel workbook with a default name like "Macro1, Macro2, etc". These "Macro Sheets" were actually used to store macros in the excel versions prior to Excel 97. They are not being used anymore. Shift + F11"Shift + F11" keys insert a "New Sheet" in your currently open excel workbook. The new sheet is added on the left hand side of the sheet where you are currently working. Alt + Shift + F11"Alt + Shift + F11" displays the Microsoft Script editor for your current open excel workbook. Microsoft Editor was an additional tool provided by Microsoft in version from MS Office 2000 to 2007. It allows you to work in a large variety of codes in office products ranging from: HTML code, DHTML objects, Java Script and VB Script. Ctrl + Shift + F11"Ctrl + Shift + F11" keys don’t provide any output. Alt + Ctrl + F11"Alt + Ctrl + F11" keys don’t provide any output. Alt + Ctrl + Shift + F11"Alt + Ctrl + Shift + F11" keys don’t provide any output. F12 Key"F12" key opens the "Save As" dialog box to save your current open excel workbook. You can also use "Alt + F2" for same output. Alt + F12"Alt + F12" keys don’t provide any output. Ctrl + F12This set of keys "Ctrl + F12" when pressed together opens the "File Open Dialog Box". It is same as "Ctrl + O" function and opens below window. You can also use "Alt + Ctrl + F2" for the same output as well. Shift + F12This set of keys "Shift + F12" when pressed together saves the workbook. It is same as "Ctrl + S" keys. You can also use "Alt + Shift + F2" for same output as well. Alt + Shift + F12"Alt + Shift + F12" keys don’t provide any output. Ctrl + Shift + F12"Ctrl + Shift + F12" keys open the print options. "Ctrl + F2" keys and "Alt + Ctrl + Shift + F2" keys also do the same function. What is F1 F2 F3 F4 f5 f6 f7 f8 f9 f10 F11 F12?The function keys or F-keys on a computer keyboard, labeled F1 through F12, are keys that have a special function defined by the operating system, or by a currently running program. They may be combined with the Alt or Ctrl keys.
What does F12 do on Excel?F12. Brings up the Save As dialog box. Note: to change the default file location, on the File tab, click Options, Save.
What is F12 used for?The F12 key is a function key found at the top of almost all computer keyboards. The key is often used to open Firebug, Chrome Developer Tools, or other browser debug tools.
What is F11 key used for in Excel?F11 alone: creates a chart of the data in the current range in a separate Chart sheet. Shift+F11: inserts a new worksheet. Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
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What is function of F1 to F12 keys in Excel?
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