Create a drop-down listExcel for Microsoft 365 Excel for Microsoft 365 for Mac Excel for the web Excel 2021 Excel 2021 for Mac Excel 2019 Excel 2019 for Mac Excel 2016 Excel 2016 for Mac Excel 2013 Excel 2010 Excel 2007 More...Less Show You can help people work more efficiently in worksheets by using drop-down lists in cells. Drop-downs allow people to pick an item from a list that you create.
You can download an example workbook with multiple data validation examples like the one in this article. You can follow along, or create your own data validation scenarios. Download Excel data validation examples . Data entry is quicker and more accurate when you restrict values in a cell to choices from a drop-down list.
Start by making a list of valid entries on a sheet, and sort or rearrange the entries so that they appear in the order you want. Then you can use the entries as the source for your drop-down list of data. If the list is not large, you can easily refer to it and type the entries directly into the data validation tool.
See alsoApply data validation to cells
After you create your drop-down list, make sure it works the way you want. For example, you might want to check to see if Change the column width and row height to show all your entries. If you decide you want to change the options in your drop-down list, see Add or remove items from a drop-down list . To delete a drop-down list, see Remove a drop-down list . Need more help?You can always ask an expert in the Excel Tech Community or get support in the Answers community. See alsoApply data validation to cells All Excel functions (by category) Creating drop-down lists (free preview) Need more help?How do I create a color coded drop down sheet?Here's what you should do:. Highlight the dropdown list cells you want to color code;. Select "Conditional Formatting";. Conditional Formatting had two interfaces, "Single Color" and "Color Scale". ... . The next option is "Format cell if...". ... . Next is the "Formatting Style" that allows you to choose a color;. How do you add color to Data Validation?To use color coding, right-click the selection and hit “Conditional Formatting” or choose Format > Conditional Formatting in the toolbar. Once there, set criteria and associated colors. Protip: To use Data Validation and Color Coding in conjunction, set data validation first, then set color coding.
Can you make Data Validation in Excel with color?Validation rules can change cells font, style, size or border. They can also change the text's color. For example, rules may highlight negative figures by printing them in red. Rules may also highlight maximum or minimum values, color values by their rank or catch duplicate entries.
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